Veg Fruits Unity

Minutes of September 10, 2013 Board Meeting

Eat To Live Food Cooperative
South Side Communications Center
2331 S. Salina St., Syracuse NY 13205

Minutes of September 10, 2013 Board Meeting

Board Members Present: Howie Hawkins, Naqia Kent
Board Members Absent: Yaschia Kinsey, Baye Muhammad, Shirley Rowser
General Manager Present: Jim Diamond

Next board meeting: 6 pm, Tuesday, September 24, 2013

No quorum being present, no formal decisions were made on September 10. These minutes were amended and approved by the board on September 24.

1. Annual Membership Meeting

The meeting recommended that the board schedule the annual membership meeting for early December to elect the 2014 board.

2. Proposal to Change Board Structure

Jim Diamond reported that Mel Braverman recommended that the board structure be changed to eliminate the member elected by staff because it can undermine the general managers supervisory role. The meeting recommended that the board be changed to 6 board members elected by the co-op membership, plus the general manager, plus 2 more appointed by these 7 board members, for a total of 8 board members.

September 24 Amendment: The board decided to work with the current board structure for a year and then review it to see if it needs to be amended.

3. New York Cooperative Summit, Saturday, September 28

The New York Cooperative Summit at the South Side Innovation Center, 2610 S Salina St, on Saturday, September 28 has scheduled a tour of the Eat To Live Food Cooperative for 4:45 pm to 5:30 pm. Jim Diamond will be there to conduct the tour.

4. ArtRage Film Series on Food Security

ArtRage Gallery, 505 Hawley Ave., is holding a film series on food security this Fall. Naqia Kent and Ji Diamond will attend and promote the co-op.

5. Cash Coalition

Naqia Kent is on the Steering Committee of the Cash Coalition sponsored by Onondaga County and the United Way. The mission of the Cash Coalition is to promote financial literacy for household budgeting and asset building. Naqia will promote the co-op as a food budgeting aid.

6. Third Key Holder

Jim Diamond reported that he will propose to the board that it authorize a third key holder who will have the responsibility of opening or closing the store on some days. The staff scheduling requires this and the increased responsibility should be accompanied by a higher wage, such as $11 an hour. Jim will write up a proposal for the board to consider.

September 24 Amendment: The board approved this proposal with this amendment: that the initial wage for the third key holder be $10.35 an hour for a 60-day probationary period. At the end of 60 days, the General Manager and Board will decide on further step raises based on evaluation of the thrid key holder’s performance.

7. Employee Membership Certificates

In consideration of the low hours and modest pay for employees, especially the part-time stockers/cashiers, the meeting recommended that board adopt, as an employee benefit, a waiver the $5 processing fee and a credit two monthly $10 payments for employees’ purchase of membership certificates.

8. Policy on Checks

In consideration of the high costs of dealing with bad checks and as a further incentive to encourage memberships, the meeting recommended that the board adopt a policy that only members may write checks to pay for groceries and have the right to write up to $20 over the cost for cash back.

September 24 Amendment: The board decided that no checks will be accepted.

9. Commercial Liability Insurance and Workers Compensation Coverage

Jim Diamond and Howie Hawkins met with insurance agents Jim Valenti and Terry Carguello to review the commercial liability insurance and workers compensation coverage proposal they secured with Peerless, a Liberty Mutual company. Jim will provide some further information needed by the insurance agents and then forward the final proposal for the board to consider.

10. Cooler and Safe Quotes

Jim Diamond will send the board quotes for coolers and a safe.

11. Authorized Check Signers

The meeting recommended that Jim Diamond, General Manager, and Cathy Lobdell, Assistant Manager, be added to the Cooperative Federal account as authorized check signers and that Yaschia Kinsey be removed.

Respectfully submitted,
Howie Hawkins, Secretary

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