Veg Fruits Unity

Minutes of December 11, 2012 Board Meeting

Eat To Live Food Cooperative
South Side Communications Center
2331 S. Salina St., Syracuse NY 13205

Minutes of December 11, 2012 Board Meeting

Board Members Present: Howie Hawkins, Yaschia Kinsey, Shirley Rowser
Board Members Absent: Baye Muhammad, Naqia Kent
SU IT Students Present: Daniel Lee, BK Seo
Cooperative Federal Present: Megan Weatherby, Amy

Next board meeting: 6:00 pm, Tuesday, January 8, 2013

All decisions were made by consensus unless otherwise noted.

1. Approval of Minutes

Minutes of the November 13, 2012 board meeting were approved.

2. Construction Report

Howie Hawkins reported that a construction update the last meeting of the Southside Community Coalition on November 28 reported that a general contractor and a construction manager had been selected and that construction could start in January if weather permits, or otherwise in the spring.

3. Cooperative Federal

Meagan Weatherby, who was a principal drafter of the co-op’s first business plan which served as a supplement to grant proposals, discussed the ways Cooperative Federal (Syracuse Cooperative Federal Credit Union) could work with Eat To Live Food Cooperative that she outlined in her letter to the board of September 10. Howie Hawkins will resend the letter to the board members with the minutes.

4. Resolution on Depository Institution Accounts

The board had agreed at its November meeting to establish (1) a checking account with Key Bank because it is conveniently located in the neighborhood for cash deposits once the co-op opened and because the co-op wants to have a relationship with the only bank with a branch in the neighborhood and (2) a savings account with Cooperative Federal credit union cooperation among cooperatives enhances the success of all cooperatives and because Cooperative Federal is likely to help with financing such as a line of credit should we need it.

At this meeting, the board discussed the resolution to open depository institution accounts drafted by Howie Hawkins at is request. The board was agreeable to the resolution but delayed a decision until the next meeting in January to give the board more time to think about it. The draft resolution is appended at the end of these minutes.

5. Report on Mobile Application

Daniel Lee and BK Seo demonstrated the functionalities they have created for the Eat To Live co-op mobile application. Their next step is to write up the documentation and give it to the co-op so the co-op can work with it going forward.

6. Financial Committee Report

Shirley Rowser reported that the co-op has about $3000 in its account held by the Southside Community Coalition.

7. Website Committee Report

Yaschia Kinsey reported on the status of finding a server and updating the website.

8. Membership Development Committee Report

The board agreed that a membership drive and timeline should be undertaken once we have a clearer idea on the construction schedule and opening date.

9. Marketing Committee Report

Shirley Rowser reported that the $200 ad the co-op purchased for the 100 Black Men conference was printed in their program booklet.

Respectfully submitted,
Howie Hawkins, Secretary

Draft Board Resolution on Depository Institution Accounts

Whereas,

  1. Key Bank has a neighborhood branch close to the Eat To Live Food Cooperative that is convenient for cash deposits and withdrawals needed for the day to day operation of the cooperative,
  2. Key Bank has supported a successful grant proposal to the Southside Community Coalition for the purpose of constructing the building in which the Eat To Live Food Cooperative will be housed,
  3. Cooperative Federal has offered the benefit to a member of the Eat To Live Food Cooperative of becoming a member of Cooperative Federal if Eat To Live Food Cooperative requests a Field of Membership partnership with Cooperative Federal,
  4. Cooperative Federal has offered to explore the possibility of establishing a branch housed within the Eat To Live Food Cooperative,
  5. Cooperative Federal has a mission of serving the business loan and line of credit needs of local businesses and particularly coooperatives, which may be needed by the Eat To Live Food Cooperative,
  6. Pursuing these aforementioned relationships between Cooperative Federal and Eat To Live Food Cooperative is a practical realization of the International Cooperative Principle of Cooperation Among Cooperatives,

Be it therefore resolved by the Board of Directors of the Eat To Live Food Cooperative that:

    1. Eat To Live Food Cooperative will establish an account with Key Bank for short term cash management,
    2. Eat To Live Food Cooperative will establish an account with Cooperative Federal for long term savings and reserves,
    3. Eat To Live Food Cooperative will request by letter to become a Field of Membership for Cooperative Federal.
    4. Eat To Live Food Cooperative will explore the possibility of establishing Cooperative Federal branch within the Eat To Live Food Cooperative.

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