Veg Fruits Unity

Minutes of August 13, 2013 Board Meeting

Eat To Live Food Cooperative
South Side Communications Center
2331 S. Salina St., Syracuse NY 13205

Minutes of August 13, 2013 Board Meeting

Board Members Present: Howie Hawkins, Naqia Kent, Baye Muhammad, Shirley Rowser
Board Members Absent: Yaschia Kinsey
General Manager Present: Jim Diamond

Next board meeting: 6 pm, Tuesday, August 20, 2013

All decisions were made by consensus unless otherwise noted.

1. Approval of Minutes of July 9 and July 23, 2013

The minutes of the July 9 and July 23, 2013 board meetings were approved.

2. Website

Howie Hawkins is working to get help to get the membership payment system set up and the website live.

3. Checkbooks

The checkbooks ordered in June have not arrived. Howie Hawkins will re-order through Cooperative Federal with the store address (2323 S. Salina St.) instead of the Southside Communications Center address.

4. Locked Mail Box

The board instructed Jim Diamond to order a locked mail box to receive mail at the co-op.

5. Assistant Manager Hiring

Jim Diamond, Baye Muhammad, and Shirley Rowser will conduct the interviews and make the hiring decision. The Assistant Manager should be hired by August 21 in order to participate in the training with Mel Braverman of CDS Cooperative Consultants.

6. Coolers

Jim Diamond reported that it is essential that the store have backroom coolers, separate for dairy and produce, because vendors will not be delivering every day and we need to have our basic products available every day. The cost is estimated to be $22,000. The board authorized Jim Diamond to pursue purchasing backroom coolers.

7. Business Planning Report

Jim Diamond and Howie Hawkins reported on adjustments to the pro forma made at the last business plan committee meeting. The target gross margins were adjusted up from 22.5% to 26% over the first four years to 26% to 29.5% over the same period. These margins compare to 40-50% for commercial groceries like Topps and Wegmans and 80% for corners stores like Debs, so they are still consistent with the co-ops mission of providing affordable healthy food. The higher margins greatly improve the projected profit/loss position of the co-op in the early years.

8. General Managers Report

Jim Diamond reported and the board advised on a number of issues: vendors, permits, staff shirts and dress code, employee manual, special orders by members, EBT/SNAP, security cameras, business cards, and general managers’ cell phone. On the last item, the board agreed to include a cell phone allowance for the general manager in the budget.

Respectfully submitted,
Howie Hawkins, Secretary

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